Hewlett-Packard Company has provided Sarasota County Schools with a comprehensive product and services program to procure desktop and notebook computers utilizing the State of Colorado, Department of Human Services RFP #NC9100110OITS.  This provides ongoing asset management, deployment logistics, warranty and repair support and service management.

This agreement provides the district with a turnkey leasing solution for computer replenishment that provides the best of product and services.  It is based on a 5-year lease for equipment utilization, management, warranty, repair and support.  Key benefits of this agreement are:

>Baseline pricing below WSCA for all computer models and accessories

>Five-year warranty and replacement cycle

>Ownership never transfers to District

>HP donates end of cycle computers to Texcellence program

>HP handles break/fix of computers thus allowing district staff to perform higher level technical services

>HP handles full-life cycle supporting (imaging, deployment, cleaning and disposal)

>Puts all schools on new equipment cycle as opposed to haphazard equipment distribution and allocation methods to date

>Eases support burden by placing district entirely on a few platform variants of one computer brand; a brand with a large portion of our inventory today

This effort is year 4 of a 5-year plan for computer refresh and deployment district-wide.

Computers removed from the schools involved in this phase and less than 6 years of age will be deployed to other District schools.  All computers greater than 5 years old will be first made available to our Texcellence program prior to releasing them to a recycler for disposal.  Computers less than 6 years old will be deployed to schools planned for future phases.

This is year 4 of the replenishment program and to proceed with the purchase of  4068 units, 2145 monitors and 47 carts.  Cost is $1.04M annually, total cost of contract is $5.2M.

NOTE:  Cost may change once final amounts are calculated.